After-hours resident line
An AI receptionist separates true emergencies — water leaks, elevator outages, broken gates — from routine requests, and pages the on-call manager or vendor immediately.
Emergencies handled at 2 AM, too
Industries · Real estate & community associations
AI for property management, condo associations, HOAs and real estate teams
From after-hours maintenance calls to board packets and new website-records rules, South Florida’s associations and property managers carry a heavy load. We help you automate the routine and protect owner data.
- In-person setup & training
- English & Spanish
- Privacy built in
Why South Florida associations are under pressure
Florida is home to an enormous number of community associations, and recent condominium-safety and transparency laws have added inspections, reserve studies and new record-keeping duties.
Since January 1, 2026, Florida condominium associations with 25 or more units must post official records — including governing documents, budgets, financial reports, contracts and inspection reports — on a website or app with a password-protected section for owners (Florida Statutes §718.111(12)). Management companies juggling dozens of associations feel that workload most.
Add hurricane season, seasonal owners who live elsewhere half the year, and residents who prefer Spanish, and it’s easy to see why managers spend their days answering the same questions. AI can take that load — and give managers time back for the work that needs a person.
Concrete use cases
What AI can do for property managers, condominium associations, hoas and real estate teams
Practical, proven applications — set up and supported locally, with security from the start.
Maintenance request intake
Requests arriving by phone, email or text become organized work orders with unit, photos and urgency, and residents get automatic status updates.
Fewer “any update?” calls
Official records and owner portals
Organize and publish required records. AI tags documents, extracts key dates and flags items that may need redaction before posting.
Records rules met with less effort
Board meeting support
Draft agendas, notices and minutes from recordings or notes for the secretary’s review, and track action items between meetings.
Better-run meetings
Bilingual notices and reminders
Hurricane-prep notices, assessment reminders and newsletters in English and Spanish, following your governing documents and Florida’s notice requirements.
Every owner informed
Lead response for sales and leasing
Instant, personalized replies to buyer, renter and listing inquiries, with showings booked straight into agents’ calendars.
Be the first to respond
Example scenario
A storm-season week at a Fort Lauderdale management company
An illustrative example of how AI helps a manager responsible for many associations.
Illustrative example — names and details are hypothetical.
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Monday
With a tropical storm approaching, AI drafts hurricane-prep notices in English and Spanish for 14 associations. Managers review and send them in about an hour.
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Wednesday, 11 PM
A resident reports water coming through a ceiling. The AI receptionist flags an emergency, pages the on-call manager and plumber, and logs a work order with photos.
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Thursday
Dozens of “is the pool open?” and “when will the gate be fixed?” calls are answered automatically from the manager’s latest status updates.
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Friday
Board meeting minutes are drafted from the recording for the secretary’s approval, and newly approved contracts are filed to the owner portal.
Owner privacy and Florida records rules
Association records mix information owners are entitled to see with private data that must be protected. (General information, not legal advice — confirm specifics with your association’s attorney.)
- Personal and protected information must be removed or redacted before records are posted.
- Password-protected owner sections, with MFA for managers, staff and board members.
- Prompt removal of access when board members, staff or vendors change.
- Secure handling of bank, payment and assessment information.
- Clear AI-use rules for anyone handling owner and resident data.
How we help
Services for property managers, condominium associations, hoas and real estate teams
AI Receptionist & Voice Agents
Answer every call 24/7 in English and Spanish, and book appointments.
AI Automation & AI Agents
Connect AI agents to your CRM, inbox, calendar and paperwork.
Custom Software & AI Development
Web apps, integrations and AI-assisted engineering done right.
Identity & Access Management
SSO, MFA and passkeys with Microsoft Entra ID, Okta or Google.
Questions & answers
Real Estate, Condos & HOAs: common questions
Does my condo association need a website in Florida?
If your condominium association has 25 or more units, Florida law has required an official website or app for posting certain records since January 1, 2026 (Florida Statutes §718.111(12)). We can build and maintain a secure site or portal, with AI handling much of the routine document work. (General information — confirm the details with your association’s attorney.)
Can AI answer resident maintenance calls after hours?
Yes. An AI receptionist answers every call, follows your emergency rules, pages the right person for true emergencies, and turns routine requests into work orders for the morning.
Can AI draft board meeting minutes?
Yes, as a first draft. AI can turn a recording or notes into well-organized minutes, but the board secretary should always review and approve them, since minutes are official records.
Is it safe to use AI with owner information?
It is when the tools are approved, access is limited and sensitive data is protected. We configure AI tools to use your accounts, keep owner data out of consumer apps, and lock down portals with MFA.
Do you work with real estate agents and brokerages too?
Yes. Popular projects include instant lead response, showing scheduling, AI-assisted listing descriptions reviewed for fair-housing compliance, and transaction checklists that keep deals on track.
Other industries
More South Florida industries we serve
Medical & Dental Practices
HIPAA-aware AI for scheduling, intake and follow-ups.
Law, CPA & Professional Firms
Intake, documents and deadlines with confidentiality built in.
Home Services & Contractors
Never miss an emergency call — even mid-hurricane-season.
Hospitality, Restaurants & Clubs
Reservations, events and guest questions handled instantly.
Marine & Yacht Services
Service requests, quotes and scheduling for marinas and yards.
Financial Advisors & Insurance
Client service automation with security and compliance first.
Ready when you are
Let’s talk — over coffee in Boca, or at your office.
Tell us what’s slowing your business down. We’ll explain, in plain English, where AI, automation and better security can help — and where they can’t.